- I am trying to do a mail merge using Word and Outlook on a Mac. However, in Word, the Merge to E-Mail menu is grayed out. Would you be able to help? If Merge to E-Mail is grayed out. In 1981 three Black teenagers drowned while in law enforcement custody during a Juneteenth gathering at Lake Mexia.
- You can see the actual e-mail text in the. Choose Finish and Merge option from the mail tab. Now your e-mail is ready to send. Click Ok on the final dialogue box to complete the Mail Merge. It’s as simple as that. You’re ready to send out an email to a large group of recipients. You’ll be able to view your e-mail messages at any.
- I have a user who is having issues using mail merge on her Mac. She has Office 2016 version 16.16.17. She can add a recipient list just fine, but when she goes to select the merge to email option to complete the merge, the option is greyed out.
Mac Mail is a desktop-based email application for Apple. There are times when Apple Mail does not function or it is greyed out. This happens due to restriction has been imposed on an Apple device. This can also happen due to two reasons and the reasons are the mail services that is used has made changes to the settings, here update of setting is required or the Mail preference file is outdated or corrupt. Other reason could be wrong file permission associated with it. Let us understand the topic to avoid this issue Mac email messages greying out with the help of scenario.
Other reason could be wrong file permission associated with it. Let us understand the topic to avoid this issue Mac email messages greying out with the help of scenario. I have been using Apple Mail for a long time but suddenly I am unable to send messages as my Mac Mail has been greyed out. Further, I am unable to access the settings. Merge to Email is available only if Outlook is set as your Default email program. The macOS does set the default, but sets it to its own email program:-) That has to be done by changing the General Preferences in Apple's Mail.app to specify Outlook as the default. It's best to Quit Word before doing so.
“Hi! I have been using Apple Mail for a long time but suddenly I am unable to send messages as my Mac Mail has been greyed out. Further, I am unable to access the settings. Could someone tell me how to prevent my Apple Mail account greyed out an error? A quick response will be helpful in this case. Thanks.”
“Hello! Recently I updated my Apple Mail due to which my account mails greying out. I am unable to use my Apple Mail anymore. Is there anyone who can help me to recover my Apple Mail. If someone could reply me fast it will be of great help as I have the crucial file stored in my Apple Mail. Thanks”
The Reasons for Mac Mail Messages Cannot Access
Following are the below-mentioned reasons for greying out Mac emails are:
- Mail Settings: There are times when mail service makes changes to the Mail server. That includes the server with Outgoing Mail. They are the frequent target of malware which is designed to turn them into a spam server because of the frequent danger mail services upgrade their server software. This causes greying out of Apple Mail account.
- File not Updating: Another reason for Mac emails cannot access is Apple Mail user is unable to write data to its preference file. This type of problem prevents the user from saving updates to mail settings. The mail service asks to make changes to the settings of user’s account. The changes are present until the mail is quit by the user. The next time the mail is launched now because of incorrect outgoing mail, the send button is dimmed.
- Mail Preference File: Another possible reason is Mail preference file has become corrupt or unreadable. This may cause the mail from stop working or may restrict certain features like sending mail or working correctly. In this case, back up is required while improving Apple Mail, email information including account details can be lost.
- Virus Attack: Virus Attack can also be a cause of greying out of emails in Apple Mail account. Virus or malware attack can also create the problem in the Apple Mail.
- Update: While updating Apple Mail it may result in greyed out. There could be a reason that the update is not properly done.
- File Extension: Changing file extension can also cause this issue Apple emails cannot access.
A Method to Remove Apple Mail Account Greyed Out Error
MBOX to PST Converter is the tool with the help of that greying out of Mac Mail can be resolved. The features of this tool are: Conversion of multiple MBOX files takes place to PST, EML, MSG etc. It helps in migration and merging multiple MBOX files into single PST file. There is an option of creating single Outlook PST file for each MBOX file. The MBOX file support all Windows OS version. Moreover, there is no need of Outlook installation in order to transfer MBOX into Outlook PST.
Mac Word Mail Merge Email Greyed Out
Steps involved in the Conversion Process
- Launch the tool by clicking on Start Menu.
- After that select single or multiple MBOX files.
- Select the email application which is already installed in the machine.
- After selecting the default program configured, the application will fetch data from the default location.
- Selecting the File/ Folder system MBOX file can be fetched from the location.
- Browse MBOX file.
- Select a folder that contains MBOX file.
- In the preview window, the email loads the process can be stopped by clicking the Stop button.
- The user can switch to the vertical or horizontal view of email as per convenience.
- To export all the MBOX file at a time, click on Export Folder.
- The type of file to be selected where a user wants to export MBOX file.
- Select destination location and click on OK button.
- After that, Click on Export button to begin the export process.
- Once the export process begins, details will be shown in the window.
- Once the Export process is complete, Click OK.
- The converted file can be directly accessed by clicking Open location.
- The Export report can be viewed directly.
Conclusion
Everyone wants proper functioning of mail service no matter which email client the person is using. Similarly how to prevent greying of Mac Mail application is discussed in this article. There are various reasons due to which Apple Mail account Greyed out error occur and the reasons are virus attack, the problem during updating, a problem in the file extension. There is a Third-Party tool that is used to the file extension is exported and can be used in other desktop-based email application. The steps are present in the article as to how to convert MBOX into PST so that Apple Mail file can be used in Outlook Mail application.
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So this probably seems like a rather random topic for the blog but given I do write a lot about being organised, I felt this (sort of) fitted the bill. It’s something I have been struggling to work out for the last week and I couldn’t find a good guide anywhere so decided to write my own. After many moments of frustration and endless Google searching on guides for how to do a mail merge email with office for Mac I’ve finally worked it out!!
Step by step guide on how to do a mail merge email with office for Mac
First, some basic principles on mail merge emails for those who aren’t familiar. Mail merge emails are written and managed from Word, not from Outlook. All data that will be “merged” into the email is taken from an excel file. This file should be set up with headings in each column with the first column being email. So you might have columns that read Email, First Name, Surname etc. Whatever fields you have in this file are the fields you will be able to merge into your document. It is very important that you have this set up correctly with email in the FIRST column.
Word Mac Mail Merge
Let’s get started…
- Make sure your default mail setting is “Outlook”. You can co this by going to “Mail” (the Apple mailbox with the eagle on it) and selecting Preferences – General –Default Email Reader – Outlook. This is essential. It will not work if you don’t do this!
- Restart your computer (for some reason I needed to restart before it seemed to remember my preferences).
- Make sure your Excel document is set up correctly. Email should be in the first column and each other column with information will need a relevant heading. New recipients then go in each row.
- Close your Excel document.
- Open word, choose a new blank document.
- Go to Tools – Mail Merge Manager
- The Mail Merge Manager will then open. Select “Create New” and choose “Form Letters” if you want to send an email.
- In the main Word document write out your email. You can merge fields into your document here to personalise it. For example, you may want to write Dear “clients name”. You would do this by dragging the relevant placeholder into the document. It will show up as <<Column Heading>> rather than the actual contents of the column but will merge together before sending and you can preview it in a later step.
- Filter recipients using the options button. You might choose to email only certain people in your Excel document. I personally don’t use this and tend to modify my Excel file rather than filter here.
- Preview your email by clicking on the <<ABC>> button under “Preview Results”. Here you can flick through each email with the arrows and it will show you how the email will display. Keep in mind that your signature will be added by Outlook. See below for more hints on this.
- Click “Generate email messages” and Outlook will open and send your emails.
Hints & Trouble Shooting:
- Make sure the account you want to send from is your default account in Outlook.
- Outlook will automatically add your signature in but if you use a signature with an image, you may need to remove the image or set it so that it doesn’t use a signature for that account and then include your signature in the word document. I found it didn’t handle my logo well when I let Outlook insert my signature.
- If you find that the generate email messages is grayed out this is probably because you failed to restart your computer after changing your default mail reader to outlook (or you skipped this step altogether!)
- If you get an error saying “Word was unable to mail your document. Please make sure your mail program is configured correctly and that you can send mail with it” then shut down your computer and start in safe mode by holding the shift key while the computer starts. For some reason this seems to clear the caches or something and fixes the issue.